Access to CSU Records

Many records of the California State University are available for public inspection under the California Public Records Act (Gov. Code Section 6250 et seq.).

Requests for inspection or copying of public records:

  • must be specific and focused. Where a request is not specific or focused, the CSU will assist in identifying available records.
  • may not interfere with the business operations of the university, including any and all university policies. Records that are reasonably required by CSU personnel in the performance of their duties may not be available for inspection at certain times.
  • can be oral or in writing. For purposes of clarity, the CSU encourages written requests.

Certain records are exempt from public disclosure under the California Public Records Act (see e.g., Gov. Code Section 6254 et seq.). The CSU may redact purely personal and private information from public records. The Public Records Act also does not require the CSU to create documents that do not already exist.

Upon receipt of a Public Records Act request, the CSU will conduct a reasonable search for the requested records. The records will be made available for inspection during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Records may not be destroyed, altered or removed from the CSU. The CSU may have university personnel present during an inspection to safeguard the records. Hard-copy records can be copied and provided upon payment of a direct duplication cost of 20 cents per page.

Requests for public records maintained at the Office of the Chancellor may be directed to ​co-pra@calstate.edu. Requests for campus documents should be sent to the respective campus.