Each of the files below contain payroll data for your staff, faculty, management, students and special pay appointments. Refer to the chart below for a summary of the file differences. For detailed information, refer to the master file descriptions.
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Payment History Data
(PH)
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Payments and deductions for your employees, including those issued by other campuses.
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Data for the prior business month, or data by fiscal year from 01/1984 forward.
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Monthly.
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Payment History - Tax Witholding data
(W4)
| Payments and deductions for your employees, including those issued by other campuses.
This file contains the updated W4 fields that became effective 01/01/2021
| Data for the prior business month, or data by fiscal year from 07/01/2020 forward.
| Monthly.
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Payment History Extract
(PY)
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Payments and deductions issued by your campus.
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Data for the current business month and/or the last 36 business months.
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After each payroll cycle.*
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Payment History Summary
(PHS)
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Payments issued by your campus. No deduction data.
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Data for the last 5 fiscal years plus the current fiscal year through the prior business month.
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Monthly.
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* Refer to the PY Update Schedule.
Last Updated: June 20, 2021