Employee Action Request
Updated instructions for handling zip codes for foreign countries, employees with additional withholding tax, and reappointment after a separation.
Item 135 - Other Position
Added reference to Personnel Letter #2002-06 regarding the elimination of turnaround PPT's.
Item 205 - Transaction Code
Corrected formatting error.
Item 505 - Classes Excluded From CalPERS
Added class codes 2325, 2326, 2362 and 2365.
Item 505 - CalPERS Membership Chart
Updated phone number for CalPERS Employer Services and corrected miscellaneous formatting errors.
Item 505 - Retirement System Account Code
Added audit instructions for account code 08 if the employee's appointment does not qualify for CalPERS.
Item 712 - Degree Information
Added audit instruction for completing Institution and Year when Level is the only required entry.
Item 715 - Service Pay Period
Updated coding example.
Item 810 - Settlement Pay
Added audit instructions for settlement pay with TSA/deferred compensation deductions.
Item 999 - Deductions From Separation Pay
Added instructions regarding employees with changed deductions amounts for TSA/deferred compensation.
Professional License Table
Updated the reference to Technical Letter 2005-24.
Added information for classes 2354, 2353 per Student Employment Policies and Programs.
Revised used for Transaction 122.
Transaction 105 - Social Security Number
Clarified audit instructions for transaction effective date, conditions for submitting transaction to CSU Audits, and processing for duplicate SSN's.
Transaction 120 - Position Number Change
Added audit instructions for position number changes and for separations with final settlement.
Transaction 122 - Class Code Change
Revised definition for transaction use, and added references under general instructions.
Transaction 215 - Employment History Remarks
Updated definition for use to include campus information on employee's employment history record, and to clarify general instructions.
Transaction 565- Code 7, Disability Pending Determination
Added link to Transaction S49 under audit instructions.
Transaction 645 - Extend Leave Without Pay
Added audit instructions for academic employees, temporary appointments, and references to Catastrophic Leave and Nonindustrial Leave.
Transaction 702 - Department Code
Added audit instruction regarding employees on LWOP or separated.
Transaction 703 - School Code
Transaction 704A - Management Data Element No. 1
Transaction 704B - Management Data Element No. 2
Transaction 711 - Work Location
Transaction 712 - Degree/Education Information
Added audit instructions for employees on LWOP, and completion of Institution code.
Transaction 715 - Service Pay Period
Added audit instructions completing Item 715, and instructions for posting Transaction 715 to a LWOP or separated record.
Added audit instructions regarding the effective date for academic employees and for employee's on temporary appointments.
Transaction A52 - Temporary Appointment, New Employee
Added audit instruction for classes 2354, 2353 per Student Employment Policies and Programs.
Transaction A52 - Temporary Appointment, Additional Position
Transaction A56 -Temporary Appointment For Rehired Annuitant, New Employee
Revised coding matrix to indicate Item 719 is conditional, and Item 985 is required for all R03 appointments.
Transaction A56 -Temporary Appointment For Rehired Annuitant, Additional Position
Revised coding matrix to indicate Item 985 is required for all R03 appointments.
Transaction A56 -Temporary Appointment For Rehired Annuitant, Prior Employee
Transaction A64 - Promotion
Added general information for employees in classifications with sub-ranges.
Transaction S42 - Leave Of Absence Without Pay
Revised audit instructions to include reference to 10/12 and 11/12 employees, and added audit instruction not to post transactions when employee in on LWOP.
Transaction S43 - Partial Leave Of Absence Without Pay
Added audit instruction regarding the extension of payroll return date.
Transaction S44 - Military Leave
Revised audit instructions to include reference to 10/12 and 11/12 employees, and clarified audit instruction for employees that separate while on LWOP.
Transaction S45 - Parental/Family Care and Medical Leave
Revised coding matrix to indicate Item 215 is a required field, revised audit instructions to include reference to 10/12 and 11/12 employees, and clarified audit instruction for employees that separate while on LWOP.
Last Updated: June 1, 2005