Universities across the country have long-standing and sophisticated records management programs, including retention/disposition schedules. In fact, several CSU campuses had these programs in place. So, to bring the CSU up-to-date with other academic institutions, a systemwide standard was established.
Additionally, the CSU’s ability to respond appropriately and successfully to information requests, attorney needs, or mandates was hindered by the lack of a systemwide standard.
Finally, a systemwide solution allows information technology staffs at the campuses and at the Chancellor’s Office to quantify and manage electronic storage space.
A “custodian” is the campus-designated department head who maintains the official/original copy of the record/information. Retention schedules should specifically identify the campus designated custodian responsible for identified records/information.
Records and information may have value in one or more of the following areas:
Email is NOT, in and of itself, a record series for which a schedule is required. Individual emails may contain content which raises them to the level of official.
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