Questions about CSUPERB grant administration can answered via email (firstname.lastname@example.org) or by calling the program office (619-594-2822).
These budget guidelines pertain specifically to CSUPERB's seed grant programs: Curriculum Development, Joint Venture, New Investigator and Research Development. See individual Requests for Proposals (RFPs) to find budget information for other CSUPERB grant programs.
Grant funds (with the exception of Faculty and Student Travel Grants) will be transferred via a Cash Posting Order (CPO) in the year in which the grant is awarded unless otherwise agreed upon with the CSUPERB program office. Funding for projects involving animal or human subjects will not be transferred until CSUPERB has received confirmation of IACUC or IRB approval from the Principal Investigator's (PI's) campus. The PI's campus may be able to assist in making purchases or paying personnel before funds reach the campus, since the fiscal officer in the college or department office will be informed of pending CSUPERB grants. Please note that CSUPERB grant funds are State funds and should be spent within State accounts and regulations. The PI and the PI's campus are responsible for carrying over CSUPERB grant funds between State of California fiscal years.
The CSUPERB program office will refer to a grant by its title post-award,so please use the correct and full grant title in all correspondence and reports. Note that all post-award correspondence is sent only to the PI. It is the responsibility of the PI to forward information to any Co-PIs or key personnel.
Budget Adjustment Request – Budget Adjustment Request Form (.doc)
Substantial changes in the budget must be approved by the CSUPERB office before the project plan or operational budget is modified.
Changes requiring approval are:
* The five budget categories are: 1. Salaries, 2. Equipment, 3. Supplies/Materials, 4. Travel, 5. Other.
The PI should submit a budget adjustment request (BAR) to the CSUPERB grants official listed on the BAR form. The BAR should include dollar amounts of requested changes and names of all personnel involved in salary changes, if known. Additional documentation such as a letter from the chair or dean may be requested by CSUPERB, if applicable. Requests to move funding out of a student salary line item should be well-justified and should explain how students will remain involved in the project. Requests to fully remove student involvement on a project will be approved only in rare instances. Changes to Entrepreneurial Joint Venture Cost Match amounts should be submitted on the CSUPERB Grant Change Request Form (described below).
Requests to purchase any item that was not approved for funding in the proposal review process will not be considered without strong supporting justification. In addition, PIs should not purchase personal computers with CSUPERB funds unless specifically requested in the proposal and approved by the review panel.
Any remaining unused grant funds should be returned to CSUPERB upon submission of grant final report.
Grant Extension Request – Grant Change Request Form (.doc)
Due to the relatively small size of CSUPERB grants and length of the original grant period (18 months), extension approvals are rare. Investigators wishing to request an extension should include in their justification:
Seed Grants – Seed Grant Report System
Curriculum Development, Joint Venture, New Investigator and Research Development grantees must submit a final report within 90 days of their grant end date. A delinquent report may jeopardize future funding from CSUPERB. Final reports are submitted via the web based Seed Grant Reporting System at the above link. CSUPERB PIs are also responsible for submitting Long Term Impact Reports for three years following the submission of the Grant Final Report. Each year CSUPERB will contact the PI and will provide a unique link to the specific report/s that need updating.
Faculty and Student Travel Grants –
Faculty Travel Grant Report Form or
Student Travel Grant Report Form (.doc)
Recipients of Faculty and Student Travel Grants must submit their grant report within 30 days of returning from their trip. If the trip occurred prior to receiving an award, the grantee should submit their report within 30 days of the award notification. Once completed, submit the final report to
Howell-CSUPERB Research Scholars and Presidents' Commission Scholars
Recipients of scholarships to these two programs will receive communications from the CSUPERB program office with instructions for completing their report/s via our web-based reporting tool.