Authority, Process & Accountability
Category I - Systemwide Mandatory Fees

CATEGORY I

Category I fees are mandatory fees, are charged at the same rate and for the same purpose at all campuses, and are controlled by the Board of Trustees.
Reference: Education Code §89700, §89705; Title 5 - Chapter 1, Subchapter 5, Articles 3 & 4.
The fees listed are not meant to be an all inclusive list of fees charged on campuses.

FEE

USE OF FEE

OBJECT CODE

CSU FUND

TUITION FEE

Used to support basic instruction and other mandatory university costs.  Includes Undergraduate, Graduate, Post-Bac, Credential and the Education Doctorate

501001

485

NON-RESIDENT TUITION FEE

Charged to non-resident students, to cover the full cost of education.  No state support is provided for non-resident students

501002

485

APPLICATION FEE

Charged when a student applies, to fund the cost of the application review and acceptance process

501004

485

PROFESSIONAL PROGRAM FEE

Charged only to students enrolled in specific Graduate Professional Business programs 

501201

485

Definition
Systemwide mandatory fees that must be paid to apply to, enroll in, or attend the university, or to pay the full cost of instruction required of some students by statute.

Authority
The Board of Trustees provides policy guidance for all matters pertaining to student fees and has authority for the establishment, oversight and adjustment of Category I fees. The Chancellor and Presidents cannot establish or adjust Category I fees, unless specific delegation is given by the Board.

Process
The addition of Category I fees, or adjustment of existing Category I fees can happen only after approval by the board of trustees. An agenda item is presented to the Committee on Finance for discussion and a vote. After the committee on finance votes, that recommendation is presented to the full board for their approval. Category I fees are applied the same way at all campuses.

Category II - Campus-Based Mandatory Fees

CATEGORY II

Category II fees are Campus-based mandatory fees required for enrollment, under the authority of the President once established by the Chancellor.
References: Education Code §89300, §89230, §89721, §89304; Title 5 - Chapter 1, Subchapter 5, Article 3.
The fees listed are not meant to be an all inclusive list of fees charged on campuses.

FEE

USE OF FEE

OBJECT CODE

CSU FUND

HEALTH FACILITIES FEE

Charged to support a health center facility

504007

452

HEALTH SERVICES FEE - (Except CSU Monterey Bay & Maritime Academy)

Charged to all students, to make a basic concert of campus based health services available

501005

485

ASSOCIATED STUDENT BODY FEE

Ed Code 89300 - collected for and controlled by the ASI

501101

461

UNIVERSITY UNION FEE

Fee paid to help support the university union facility.

504008

534

MATERIALS SERVICES AND FACILITIES FEE (when mandatory)

Mandatory fee that covers various services, facilities or materials made available to all students as a part of the overall university experience 

501111

485

INSTRUCTIONALLY RELATED ACTIVITIES FEE

Ed Code 89721 - for Instructionally related activities as authorized by the trustees

501102

463

ORIENTATION FEE (if mandatory)

Charged when a student first enrolls, and is mandatory for registration. 

501111

485

ANY OTHER MANDATORY FEE (athletics, recreation, transit etc.)

Any other mandatory fee required to enroll or attend the university.

501111

485

Definition
Campus mandatory fees that must be paid to enroll in or attend the university.

Authority
The chancellor is delegated authority for the establishment, oversight and adjustment of Category II fees.
The president is delegated authority for the oversight and adjustment of Category II fees. The president is not delegated authority to establish Category II fees.

Process
The president is responsible for assuring that appropriate and meaningful consultation occurs prior to adjusting any fee and before requesting that the chancellor establish a new Category II or Category III fee.
Appropriate and meaningful consultation with campus constituencies regarding Category II fees and the use of fee revenue is critical to assure that the delegated authority is exercised in a manner that is consistent with policies adopted by the board.
An advisory student referendum is the preferred method of measuring student support prior to adjusting a Category II fee or requesting the chancellor to establish a new Category II fee but is subject to the exception described in B-2. The referendum may be conducted by the campus or the student body association.

If it is determined that a referendum is not the best mechanism for appropriate and meaningful consultation, and is not required by Education Code, an alternative consultation process may be utilized.
For detail on student referendum, and alternative consultation, refer to EO 1102.

Category III - Miscellaneous Course Fees

CATEGORY III

Category III includes only miscellaneous course fees for state-support instruction.
Reference: Education Code §89721.
The fees listed are not meant to be an all inclusive list of fees charged on campuses.

FEE

USE OF FEE

OBJECT CODE

CSU FUND

REGULAR COURSE FEES
< $150

Charged to provide consumable materials or services to students that supplement the basic curriculum (approved by EO 1034)

501110

485

REGULAR COURSE FEES
> $150

Requires approval from the Chancellor after justification for the higher fee is found necessary for the learning objectives of the class

501110

485

FIELD TRIP COURSE FEES
< $3,000

Charged when basic field trips or travel are necessary (approved by EO 1034)

501110

485

FIELD TRIP COURSE FEES
> $3,000

Requires approval from the Chancellor after justification for the higher fee is found necessary for the learning objectives of the class

501110

485

Definition
Fees associated with state-supported courses. Specifically for materials and services used in concert with the basic foundation of an academic course offering. Also referred to as Miscellaneous Course Fees.

Authority
The chancellor is delegated authority for the establishment, oversight and adjustment of Category III fees.
The president is delegated authority for the oversight and adjustment of III fees. The president is not delegated authority to establish all Category III fees, however, the president does have authority to establish Category III fees within a range pre-established by the chancellor. EO 1102.

Process
Section VI.C.6 of EO 1102 allows campus presidents to establish and adjust Category III Miscellaneous Course Fees within two ranges: Up to $150 for traditional classroom instruction, and up to $3000 for courses that require field trips or travel off campus. The president is responsible for assuring that appropriate and meaningful consultation occurs prior to establishing any fee within these ranges adjusting any fee and must consult with the campus fee advisory committee prior to establishing or adjusting fees.

Category IV - State Supported Administrative Fees and Fines

CATEGORY IV

Category IV fees are fees for services, use of facilities, or fines, that are collected and managed through state-supported operations.
Reference: Education Code §89721.
The fees listed are not meant to be an all inclusive list of fees charged on campuses.

FEE

USE OF FEE

OBJECT CODE

CSU FUND

CATEGORY IV FEES - CSU Fund 485 Only

ALCOHOL & SUBSTANCE ABUSE FEE

Charged to students required to take alcohol and substance abuse seminars or workshops

501112

485

ALUMNI PLACEMENT FEE

Used as part of university alumni programs

501112

485

AUGMENTED HEALTH SERVICES FEE

Charges for specific tests  / services / prescriptions above what is covered by the mandatory health services fee.

501112

485

CAMPUS GENERAL CATALOG FEE

Charge for providing the campus catalog

501112

485

CAMPUS POLICE REPORT FEE

Charged when a police report is filed 

501112

485

CHECK RETURN FEE

Fine charged if a check is returned for non-sufficient funds

501112

485

CREDENTIAL EVALUATION

Used primarily by education schools to evaluate credential candidates

501112

485

CREDIT CARD TRANSACTION DISHONORED VOUCHER FEE

Fine for non-sufficient funds when using a credit card

501112

485

DIPLOMA FEE

Charge for printing/providing a diploma upon graduation

501112

485

ENROLLMENT CONFIRMATION DEPOSIT

Used to hold a spot in an incoming freshman or transfer class, non-refundable deposit which will be applied toward first quarter/semester SUF when the student enrolls

501112

485

FAILURE TO MEET ADMINISTRATIVELY REQUIRED APPOINTMENT OR TIME LIMIT FEE

Fine for missing a university appointment or deadline - charged by various departments on campus (counseling center, career center, health center etc.). 

501112

485

FINGERPRINTING

Charged to administer livescan or other fingerprinting process on campus

501112

485

GRADUATION OR COMMENCEMENT FEE

Charged to offset the costs of graduation and commencement

501112

485

ID CARD FEE

University One card fee - if not mandatory

501112

485

ID CARD FINE

Replacement fees/fines for university one card

501112

485

INSTALLMENT FEE

Charged when an installment payment plan is agreed to between a student and the university

501112

485

INTERNATIONAL PROGRAM/STUDY ABROAD

Charged for non-course related international programs, or study abroad opportunities

501112

485

ITEM LOST OR BROKEN FEE

Charged for any number of items rented from the university; laptops, lockers, keys etc. 

501112

485

LATE FEE

Used for late payments in various departments on campus, library, registrar, etc.

501112

485

LIBRARY FEES/FINES

Charged for various fines, or fees associated with regular library use, or overdue charges

501112

485

LOCK AND LOCKER FEE

Charged for use of locks or lockers in university buildings, recreation centers etc.

501112

485

MATERIAL SERVICES & FACILITIES FEE (NON-MANDATORY)

Any fee for use of materials, services or facilities on campus that is not considered a mandatory fee to enroll.  Specific names can be used - though they may still fall into this category      

501112

485

MUSICAL INSTRUMENT AND AUDIO VISUAL EQUIPMENT FEE

For rental and use of university owned instruments or other equipment

501112

485

ORIENTATION FEE (NON-MANDATORY)

Charged for participation in orientation programs that are not required for enrollment (if required, category II).

501112

485

REFUND ADMINISTRATIVE CHARGE FEE

Charged when a refund must be processed

501112

485

SPECIAL EXAMINATION FEE

Charged to administer special exams, such as placement or progress exams, or assessments for various campus programs.  Not linked with a course

501112

485

SPECIAL TEST MATERIAL FEE

Charged when special materials are required for exams outside of regular course offerings. 

501112

485

STUDENT PROFESSIONAL LIABILITY INSURANCE

Can be charged in conjunction with a course offering Service Learning or other insurance needs.  Often charged as a course fee, but can be category IV as well. 

501112

485

THESIS BINDING FEE

Charged for thesis binding - sometimes required of specific programs. 

501112

485

TRANSCRIPT OR RECORD FEE

Fees charged for the printing, mailing or expediting of transcripts 

501112

485

WITHDRAWL FEE

Charged when a student withdrawals from a course during the withdrawal period at the beginning of a semester/quarter

501112

485

Definition
Fees, other than Category II or III fees, paid to receive materials, services, or for the use of facilities provided by the university; and fees or deposits to reimburse the university for additional costs resulting from dishonored payments, late submissions, or misuse of property or as a security or guaranty.

Authority
The president is delegated authority for the establishment, oversight and adjustment of Category IV fees.

Process
A university department needing to charge a Category IV fee, or have an existing fee adjusted, will present a proposal to the president that includes the revenue and expenditure plan, and the reasons the fee or fine is necessary. The president can then approve the fee, or make the needed adjustment. The president will then notify the campus fee advisory committee. The fee advisory committee may be consulted prior to making a decision, but the consultation is not required.

Category V - Self-Support Administrative Fees and Fines

CATEGORY V

Category V fees are any fees charged by self-support operations on campus including parking, housing or extended education.
Reference: Education Code §89701, §89701.5, §89703, §89704; Title 5 - Chapter 1, Subchapter 5, Articles 5 & 6.
The fees listed are not meant to be an all inclusive list of fees charged on campuses.

FEE

USE OF FEE

OBJECT CODE

CSU FUND

PARKING FEES/FINES

Fees charged for various parking plans, and fines for parking violations

504003-006

471-474

 

These object codes can be used in Parking funds to record installment charges, campus collection cost, revenue from Late charge. 

580006
580008
580009

471-474

HOUSING FEES/FINES

Fees charged in association with Housing programs

504001-002

531-533

 

These object codes can be used in Housing funds to record installment charges, campus collection cost, revenue from Late charge. 

580006
580008
580009

531-533

CONTINUING/ EXTENTED EDUCATION FEES/FINES

All fees for Extended Ed Courses, Special Session Program and  other extension programs              

50210X,
50220X

441-443

 

Continuing Education - Fees and Fines (new - 2011)

502304

441-443

Definition
Fees paid to self-support programs such as Extended Education, Parking and Housing including materials and services fees, user fees, fines, deposits.

Authority
The president is delegated authority for the establishment, oversight and adjustment of Category V fees.

Process
A university department needing to charge a Category V fee, or have an existing fee adjusted, will present a proposal to the president that includes the revenue and expenditure plan, and the reasons the fee or fine is necessary. The president can then approve the fee, or make the needed adjustment. The president will then notify the campus fee advisory committee.

Category VI - Systemwide Voluntary Fees
Category VI
Category VI fees are systemwide voluntary fees charged to all students unless they choose to opt out of the fee.
Reference: Executive Order 1102, Coded Memo B 15-02
Fee Use of Fee Object Code CSU Fund
Student Involvement and Representation Fee This fee will be used to help fund the activities of the California State Student Association (CSSA).  501120 496

Definition
The Student Involvement and Representation Fee (SIRF) is a voluntary student fee that will expand opportunities for student involvement and representation on issues of importance. Revenues from the fee will support student leadership, involvement, governance, and advocacy programs managed by the CSSA.

Authority
The Board of Trustees provides policy guidance for all matters pertaining to student fees and has authority for the establishment of Category VI fees. The Chancellor is delegated authority for the oversight and inflationary adjustment of this fee.

Process
The Chancellor shall consult with the CSSA prior to any Category VI Student Involvement and Representation Fee adjustments. Any decision to adjust the fee shall be reported to the Board of Trustees prior to its scheduled adjustment.