Used to appoint a separated employee who previously held a position at the campus and who has a record on the PIMS database. The length of the appointment period is limited by an expiration date or other condition of employment.
Temporary appointments include Lecturer, Coach, Extra Quarter Assignment, Graduate Assistant, Resident Assistant, Summer Quarter Assignment, Sabbatical Leave replacement, hourly employees (intermittent time base), Trade Rate employees and other nonacademic and administrative employees.
120 - Agency
121 - Unit
122 - Class
123 - Serial
125 - Disability Vet Status
No Entry Required
126 - CBID
205 - Transaction Codes
210 - Effective Date
210 - Effective Hours
415 - Duration of Appointment
416 - Expiration Date of Appointment
225 - Academic Days Worked / Not Worked
215 - Employment History Remarks
405 - Time Base
310 - Salary Per
335 - Salary Range
311 - Salary Step
330 - Anniversary Date
715 - Service Pay Period
430 - Probationary Period (Code)
430 - Probationary Period (Ending Date)
505 - Retirement System Account Code
560 - Professional License Type / Expiration Date
450 - Prior State Service
606 - Time to be Paid (New Position)
702 - Department Code
703 - School Code
704A - Management Data Element No. 1
704B - Management Data Element No. 2
718 - Management Data Element No. 3
711 - Work Location
712 - Degree Information (Institution)
712 - Degree Information (Level)
712 - Degree Information (Year)
714 - Recruitment Location (Type)
714 - Recruitment Location (F.I.C.E. Code)
716 - Sabbatical Leave Eligibility Date
719 - Detail Transaction Code
815 - Red Circle / Plus Salary Rate (Line G Item)
820 - Assigned Salary Rate (Line G Item)
825 - Noncitizen Status Code (Line G Item)
864 - legal Reference for Annuitant (Line G Item)
To delete only
876 - Job Code (Line G Item)
955 - Multiple Hourly Rate (Line G Item)
957 - Eligibility Substantiation
958 - Final Salary Anniversary Date (Line G Item)
Required for all R03 appointments.
962 - HR Letter Authorization (Line G Item)
The expiration date of appointment must be in compliance with the appropriate collective bargaining agreement for represented employees, or other employment agreement for non-represented employees.
CalPERS approval is required when an employee wants to rescind his/her retirement. The employee may be required to take a physical exam before CalPERS provides the required written authorization. Appointments of this nature require the submission of a
PPT, along with a copy of the written authorization from CalPERS, to CSU Audits for processing.
Campuses are authorized to determine trade rate salary ranges for casual employment per
Technical Letter HR 2000-18.
If a temporary faculty unit employee was offered a three-year appointment pursuant to Provision 12 of the Collective Bargaining Agreement, enter ’ARTL12’ in
Item 704B. For more information, refer to Technical Letter
Class codes 2360/2361 may not be temporary appointments, per Technical Letter 79-04.
If an employee is rescinding his/her retirement, refer to the audit instructions for
Item 450 is always Code ’3’.
If Item 505 is ’NM’, enter ’OUTSIDE PERS’ in
Item 215 (NM must be justified). If retired from CalPERS, refer to
Item 810 for instructions on how to process an A52/S31 package where all money is to be paid as Final Settlement.
Correcting/Voiding Transactions when voiding a current appointment and the employee has prior history on their records.
Prior to 5/15/2007, use
Item 962 only for employees grandfathered in classes 2358, 2375, 2378, 2381, 2384 and 2308 per Technical Letter FSR /Benefits 85-18, 86-11 and HR/Benefits 94-03.
Furlough Instructions Effective 7/31/2009 Through:
6/30/2010 - Non-AY and Non-Cruise CMA
July 2010 Pay Period - AY-Cruise CMA
September 2010 Pay Period* - AY - Non CMA, Non-Cruise
Eligibility Substantiation is required on all appointments subject to the furlough program.
If employee previously separated while on furlough, Item 815 and Item 957 must be removed prior to reinstatement effective after furlough ending date.
*Date determined per respective campus AY calendar
EMPLOYEE OUT OF SERVICE
When attempting to enter an additional position and you receive this message, verify PSN screen. If the employee is out of service with a code ’C’ or ’P’, or if the code is ’S’ and the position is not at your campus, contact your CSU Audit Representative.
Last Updated: July 12, 2010