General Information |
Audit Instructions |
Used to reinstate:
current employee following a leave of absence without pay (S42), Parental/FMLA Leave (S45), Military Leave (S44), or adjudicated action by a court, Chancellor, State Personnel Board Arbitrator; or
prior employee following a separation for disability retirement (S71), dismissal for cause or disability (S41), layoff (S30), Absent Without Official Leave (S21), or adjudicated action by a court, Chancellor or State Personnel Board Arbitrator.
120 - Agency
121 - Unit
122 - Class
123 - Serial
126 - CBID
205 - Transaction Codes
210 - Effective Date
210 - Effective Hours
415 - Duration of Appointment
416 - Expiration Date of Appointment
215 - Employment History Remarks
405 - Time Base
310 - Salary Per
335 - Salary Range
311 - Salary Step
330 - Anniversary Date
715 - Service Pay Period
430 - Probationary Period (Code)
430 - Probationary Period (Ending Date)
560 - Professional License Type / Expiration Date
605 - Pay Period
606 - Time to be Paid (New Position)
640 - Last Day Physically Worked
702 - Department Code
703 - School Code
704B - Management Data Element No. 2
718 - Management Data Element No. 3
711 - Work Location
712 - Degree Information (Institution)
712 - Degree Information (Level)
712 - Degree Information (Year)
716 - Sabbatical Leave Eligibility Date
719 - Detail Transaction Code
815 - Red Circle / Plus Salary Rate (Line G Item)
820 - Assigned Salary Rate (Line G Item)
876 - Job Code (Line G Item)
957 - Eligibility Substantiation (Line G Item)
958 - Final Salary Anniversary Date (Line G Item)
When returning an employee from a suspension (S85), refer to Items
Transaction S85 for Time To Be Paid information.
The A58 transaction may also be used to reinstate an employee following a temporary demotion.
If a temporary faculty unit employee was offered a three-year appointment pursuant to Provision 12 of the Collective Bargaining Agreement, enter ’ARTL12’ in
Item 704B. For more information, refer to Technical Letter
Complete Time To Be Paid (Item 606) when reinstating an academic year employee to former status after a demotion if reinstatement occurs in the middle of an academic pay period. To preclude over-payments, complete Item 606 for any other reinstatement that occurs in the middle of an academic pay period for academic employees.
Complete Time To Be Paid (Item 606) if:
The reinstatement is effective in the middle of an academic pay period.
There is dock in the pay period of the reinstatement (academic or non-academic).
When a LWOP (Transaction S42, S44 and Transaction S45) and reinstatement are effective in the same pay period,
do not code total time on the A58 if time is needed. Code only the time from the effective date of the reinstatement to the end of the pay period.
Sabbatical Leave Eligibility Date (Item 716) is required for all employees who accrue credit toward sabbatical leave eligibility; leave blank for all others.
When Detail Transaction Code (Item 719) is completed with code 20 and an employee has a Red Circle/Plus Salary Rate, process a 215 transaction effective the same day as the A58 with the appropriate Detail Transaction Code (71-76).
When Detail Transaction Code (Item 719) is
not completed with code 20, enter the appropriate Detail Transaction Code (71-76) for employees who have a Red Circle/Plus Salary Rate.
Detail Transaction Code (Item 719) is required when reinstating an employee following an order from a court, Chancellor or State Personnel Board Arbitrator.
At this time, Recruitment Type and FICE Code (Item 714) are open on the update screen. However, updating this item via this transaction is not allowed. Any entries
will not result in updating the database.
When an academic employee is placed on a LWOP (S42,S44 or S45) for the spring semester or spring quarter, and the employee was not settled out (Item 810), the employee should be reinstated at the beginning of the August state pay period or the beginning of the August pay period for the quarter year round campuses, in order for the employee to receive his/her last payment and benefits for the academic year. In item 215 enter = settlement due.
Furlough Instructions Effective 7/31/2009 Through:
6/30/2010 - Non-AY and Non-Cruise CMA
July 2010 Pay Period - AY-Cruise CMA
September 2010 Pay Period* - AY - Non CMA, Non-Cruise
Enter Eligibility Substantiation (Item 957) upon reinstatement.
If employee previously separated while on furlough, Item 815 and Item 957 must be removed prior to reinstatement effective after furlough ending date.
*Date determined per respective campus AY calendar
Last Updated: July 12, 2010